Reservations for the Lab should be made as far in advance as possible. Patrons will be served on a first-come, first-serve basis and priority will be given to foreign language and associated classes. Due to the limited number of seats, ASCIT cannot guarantee space will be available for all requests. An ASCIT staff member will assist in the operation of the Sanako System during testing.

Make-up exams may only be scheduled after administration of the original exams. Instructors are responsible to request any make-up examinations via the ASCIT web site for Language Lab reservations.

ASCIT prefers that instructors are present during make-up exams. When this is not possible, the instructor must furnish the make-up exam to ASCIT in advance or the students must deliver the exam in a sealed envelope, signed by their instructor.

Upon completion, make-up exams will be electronically delivered in the same fashion as the original exam.

Some web based tools supported by ASCIT can be accessed off grounds with appropriate settings for a UVA certificate or proxy account. Unless otherwise stated, we do not guarantee that other web based materials, such as streaming audio and video files, will be available from off grounds. All web based course materials can be accessed from most locations on grounds.

ASCIT provides video and audio digitizing for materials that are to be used in the Language Lab or on the ASCIT website. We require at least 30 days notice to guarantee that materials will be available by the time requested. If copyrighted, additional time may be required.

ASCIT will store software that is being used by foreign language and related courses and being used in the Language Lab or on the ASCIT website. The following procedures are required before allowing use of programming on our system:

• A demonstration copy must be provided to ASCIT staff so the software can be tested on our equipment at least 6 weeks before the first day of the semester you wish to use material.
• Once it has been ascertained that the software is compatible with all ASCIT systems, all copies of the software will be loaded, provided written verification is provided of the total numbers of copies licensed.
• Software owned and stored by ASCIT cannot be loaned to individual faculty or students to be used outside the facilities served by ASCIT.
• Some ASCIT funding is available to purchase instructional materials and other international use software for use in classes served by the Multimedia Language Learning Laboratory. See director for more information.

ASCIT provides copying for classes in the Arts & Sciences from VHS NTSC format to international standard (PAL, SECAM) and from international standard to VHS NTSC provided the material is not copyrighted.

Instructors should bring new tape sets or software accompanying textbooks and/or course materials to the Lab no less than 6 weeks prior to the beginning of the semester in which the materials will be used. ASCIT cannot guarantee that classes can be served if these materials are received after this date. We would also like to request that if a department has changed textbooks and no longer intends to use an old tape series, they inform ASCIT staff so that the taped materials can be removed from our collection.